Our Safety Kit take privacy very seriously. This policy is to ensure that we communicate to You how we treat personal information. We encourage You to read this Policy carefully.
Our Safety Kit provides online health and safety software.
The Service involves the storage of Data about a company or individual which may include personal information. “Personal information” is information about an identifiable individual, and may include information such as the individual’s name, email address and business role.
Our Safety Kit may collect personal information directly from You when You:
If You choose not to provide Your personal information to Our Safety Kit, it may mean that we are unable to provide You with the Service.
Through Your use of the Service, You may provide information about someone else. If You provide Our Safety Kit with personal information about someone else, You must ensure that You are authorised to disclose that information to Our Safety Kit and that, without Our Safety Kit taking any further steps required by applicable data protection or privacy laws, Our Safety Kit may collect, use and disclose such information for the purposes described in this Policy.
This means that You must take reasonable steps to ensure the individual concerned is aware of and/or consents to the various matters detailed in this Policy, including the fact that their personal information is being collected, the purposes for which that information is being collected, the intended recipients of that information, the individual's right to obtain access to that information, Our Safety Kit’s identity, and how to contact Our Safety Kit.
Our Safety Kit collects Your personal information so that we can provide You with the Service and any related services You may request. In doing so, Our Safety Kit may use the personal information we have collected from You for purposes related to the Services including to:
By using the Service, You consent to Your personal information being collected, held and used in this way and for any other use You authorise. Our Safety Kit will only use Your personal information for the purposes described in this Policy or with Your express permission.
It is Your responsibility to keep Your password to the Service safe. You should notify us as soon as possible if You become aware of any misuse of Your password, and immediately change your password within the Service or via the “Forgot Password?”process.
By using the Service, You agree that Our Safety Kit can access, aggregate and use non-personally identifiable data Our Safety Kit has collected from You. This data will in no way identify You or any other individual.
Our Safety Kit may use this aggregated non-personally identifiable data to:
All Data, including personal and non-personal information, that is entered into the Service by You, or automatically imported on Your instruction, is transferred to Our Safety Kit’s servers as a function of transmission across the Internet. By using the Service, You consent to Your personal information being transferred to our servers as set out in this Policy.
Our data storage partner, Microsoft, through its Azure Infrastructure as a Service (IAAS), adopts the world’s first international code of practice for cloud privacy, ISO/IEC 27018.
While Your personal information will be stored on servers located in the datacentres, it will remain within Our Safety Kit’s effective control at all times. The server host’s role is limited to providing a hosting and storage service to Our Safety Kit, and we’ve taken steps to ensure that our server hosts do not have access to, and use the necessary level of protection for, Your personal information.
Our Safety Kit is committed to protecting the security of Your personal information and we take all reasonable precautions to protect it from unauthorised access, modification or disclosure. Your personal information is stored on secure servers that have SSL Certificates issued by leading certificate authorities StartCom, and all Data transferred between You and the Service is encrypted. You can find out more about our security arrangements and our data protection measures at www.oursafetykit.com.
However, the Internet is not in itself a secure environment and we cannot give an absolute assurance that Your information will be secure at all times. Transmission of personal information over the Internet is at Your own risk and You should only enter, or instruct the entering of, personal information to the Service within a secure environment.
We will advise You at the first reasonable opportunity upon discovering or being advised of a security breach where Your personal information is lost, stolen, accessed, used, disclosed, copied, modified, or disposed of by any unauthorised persons or in any unauthorised manner.
Our Safety Kit will not disclose the personal information You have provided to us to any third party.
You should be aware that Our Safety Kit may be required to disclose Your personal information without Your consent in order to comply with any court orders, subpoenas, or other legal process, if such disclosure is required by law. Where possible and appropriate, we will notify You if we are required by law to disclose Your personal information.Our Safety Kit does not store Your credit card details
It is Your responsibility to ensure that the personal information You provide to us is accurate, complete and up-to-date. You may request access to the information we hold about You, or request that we update or correct any personal information we hold about You, by setting out Your request in writing and sending it to us at firstname.lastname@example.org.
Our Safety Kit will process Your request as soon as reasonably practicable, provided we are not otherwise prevented from doing so on legal grounds. If we are unable to meet Your request, we will let you know why. For example, it may be necessary for us to deny Your request if it would have an unreasonable impact on the privacy or affairs of other individuals, or if it is not reasonable and practicable for us to process Your request in the manner You have requested. In some circumstances, it may be necessary for us to seek to arrange access to Your personal information through a mutually agreed intermediary (for example, the Subscriber).
We’ll only keep Your personal information for as long as we require it for the purposes of providing You with the Service. However, we may also be required to keep some of Your personal information for specified periods of time, for example under certain laws relating to corporations, money laundering, and financial reporting legislation.
In providing the Service, Our Safety Kit utilises "cookies". A cookie is a small text file that is stored on Your computer for record-keeping purposes. A cookie does not identify You personally or contain any other information about You but it does identify Your computer.
We may use a combination of “persistent cookies” (cookies that remain on Your hard drive for an extended period of time) and “session ID cookies” (cookies that expire when You close Your browser) on the Website to, for example, track overall site usage, and track and report on Your use and interaction with ad impressions and ad services.
You can set your browser to notify You when You receive a cookie so that You will have an opportunity to either accept or reject it in each instance. However, You should note that refusing cookies may have a negative impact on the functionality and usability of the Website.
Our Safety Kit sends billing information, product information, Service updates and Service notifications to You via email. Our emails will contain clear and obvious instructions describing how You can choose to be removed from any mailing list not essential to the Service. Our Safety Kit will remove You at Your request.
If You wish to complain about how we have handled Your personal information, please provide our Privacy Officer with full details of Your complaint and any supporting documentation:
Our Privacy Officer will endeavour to:
This policy may be updated from time to time
Our Safety Kit reserves the right to change this Policy at any time, and any amended Policy is effective upon posting to this Website. Our Safety Kit will make every effort to communicate any significant changes to You via email or notification via the Service. Your continued use of the Service will be deemed acceptance of any amended Policy.
Last updated: June 2014